Privacy policy
III. Competent supervisory authority for data protection agendas:
Austrian Data Protection Authority
Barrichgasse 40-42
A-1030 Vienna
Email: dsb@dsb.gv.at
Data protection principles
Trust is an important cornerstone in any business relationship, which is why we pay great attention to the secure and sensitive handling of your data. This privacy policy is intended to provide you with an insight into what personal data is used, for what purpose and what choices are available to you as a data subject in order to have the best possible overview of what happens to your data and what rights you have in this regard.
- You decide which personal data you transmit to us and for which purpose we may process or use it.
- You can, of course, revoke your respective consent to the processing or use of your data at any time, with effect for the future.
- We respect your rights under the aforementioned data protection laws, such as the right to information about the data we have stored about you.
- Of course, our security measures in information processing comply with the state of the art and legal requirements.
- Our employees are bound to secrecy.
- Compliance with data protection regulations is monitored by the data protection coordinator. You can also contact him directly by e-mail with your questions
In order to explain the whole process as transparent as possible, we endeavour to describe the facts as simply as possible. Regardless of whether you are a long-time customer or have just joined us as a prospective customer, we invite you to read this explanation carefully and familiarize yourself with our practices. If you have any questions, please do not hesitate to contact us at any time.
What type or categories of personal data do we process?
Personal data is any information that makes it possible to identify a natural person or to make him or her identifiable.
We store and process the personal data disclosed to us only to the extent necessary to process an event or to send you a newsletter. In this context, data will only be disclosed to sponsors of an event with your consent.
We process those personal data that you provide to us as a user of our website and/or as a participant and/or as an interested party by providing information by mail or in person, for example in the context of registering for an event or newsletter.
We process the personal data that you provide to us as a user of our website, for example in the context of an inquiry.
Among other things, we process the following personal data
Newsletter registration:
Event registration:
- last name, first name
- Company
- Function / position in the company
- Professional email address
Additional data during an event:
- Image and sound material (photos and video recordings during an event)
Regardless of which personal data is involved, we guarantee that we will only use it for the purpose for which it was originally collected. The transparency of this process is particularly important to us, so that no ambiguities arise during the collection and you know from the beginning how, for what and by whom the data was collected.
How we use the personal data
Data provided by the data subject is collected and processed by us primarily to provide the data subject with access to an event or to provide you with information about our events in the course of our own marketing.
The data processing is also carried out for the purposeful exercise of the business of the person responsible as an event organizer, i.e. as an organizer and planner of an event and for the fulfillment of the obligations incumbent upon it as such. Among other things, we organize and invite to events. As an event participant, we process your data in order to carry out the event. For example, we create registration lists and name badges or send you event documents. We also include your name, function and company in lists of participants. Individual events are documented and published by taking pictures.
The processing of the data of the data subject is based on the voluntary provision, contract performance as well as in exercise of the legal regulations addressing the responsible persons.
We carry out the following processing activities for promotional purposes. Contacting us assumes that you have either given us your consent or have not objected to receiving information about our event offers. In this case, we process your data on the basis of our legitimate interest in advertising measures.
- Sending newsletters to specific target groups for the purpose of direct advertising
- Acquisition of new event participants
- Maintaining customer satisfaction and loyalty
- Establishing contact for targeted feedback discussions
In addition, the following data processing purposes are also pursued:
- Processing and transmission of data within the scope of the general activity of the company
- Processing and transmission of data in the accounting system
Should the purpose of the original collection lapse, we are only permitted to continue to store your data if we obtain your consent to do so or if there is another important exceptional reason.
Existence of automated decision making
As a responsible company, we do not use automated decision-making or profiling.
Legal basis for the collection and processing of your data
We try to make the collection and processing of your data as transparent as possible. Therefore, we adhere exactly to the requirements of Art. 6 et seq. of the DSGVO and take these as the legal basis for the processing and collection of your data. We process your personal data in accordance with the provisions of the European Data Protection Regulation (DSGVO) and the Data Protection Act 2018.
Legal basis for data processing:
- Consent granted pursuant to Art. 6 (1) lit. a DSGVO for the processing of your personal data for specific purposes (e.g. consent for newsletter transmission).
- The processing of personal data (Art. 4 No. 2 DSGVO) is carried out as far as necessary for the execution of our contracts with you and the execution of your orders as well as for the execution of pre-contractual measures according to Art. 6 para. 1 lit. b DSGVO.
- Legal obligations pursuant to Art. 6 para. 1 lit. c DSGVO, which we must fulfill, such as legally required storage and documentation obligations.
- Safeguarding legitimate interests pursuant to Art. 6 para. 1 lit. f DSGVO. As far as necessary, data processing for the protection of legitimate interests may take place within the framework of balancing interests in favor of matchwise or third parties. In the following cases, data processing is carried out to safeguard legitimate interests. Examples for such cases are:
- Measures for business management and further development of matchwise services are:
- Contacting for the purpose of direct advertising via telephone or e-mail
- Data processing for the purpose of legal prosecution
- Assertion of legal claims and defense in legal disputes
- Ensuring IT security and IT operations
- To further improve the user-friendliness of its service facilities such as matchwise's web presence
- Public relations and presentation of the activities of the responsible person in public when processing image material (photos and videos)
Personal data will only be disclosed or transferred to third parties if this is required by law or for the purpose of contract execution or if you, as a user of our website and/or interested party and/or customer, have given your prior consent.
The deletion of stored personal data takes place if you as a user of our website and/or interested party and/or customer revoke the consent given for data processing, if your data is no longer required to fulfill the purpose pursued with the storage, or if your storage is or becomes inadmissible for other legal reasons. Data that is required for contract processing, accounting purposes or to comply with other legal obligations (documentation requirements) will not be affected by a request for deletion.
Duration of data storage
We process your personal data, as far as necessary, for the duration of the entire business relationship (from the initiation, processing to the termination of a contract) as well as beyond that in accordance with the legal storage and documentation obligations, which result, among other things, from the Unternehmensgesetzbuch (UGB) and the Bundesabgabenordnung (BAO). In addition, the statutory limitation periods, which can be up to 30 years in certain cases (the most relevant limitation period in practice is 3 years) according to the General Civil Code (ABGB), for example, must be taken into account in the storage period.
Lists of participants
If you are a participant in one of our events, disclosure of your personal data to third parties may take place in the form of participant lists, based on your express consent pursuant to Art. 6 para.1 a) DSGVO. For example, we provide such lists to specific event partners as well as speakers at the event in order to contact them based on your interests, or use them for the purpose of admission control at the event. You can find the full list of our event partners on our website.
Data access and data security
Access to your data is granted to the respective persons in our company who are involved in the handling and the processing, depending on the operational and organizational necessities. Data protection and data security are important to us. The data on the contact form for inquiries are sent to us in encrypted form. We have taken technical and organizational measures to secure our data processing. This concerns in particular the protection of your personal data. We protect them against unauthorized or unlawful processing, accidental loss, accidental destruction or accidental damage. Your data is protected against unauthorized access, for example, by a role authorization concept, a data backup concept and physical protection measures.
Information security policies are established within the company. Technical and organizational security measures are continuously revised in line with technological developments. External and internal IT security is audited at regular intervals by an external IT security company.
Contact form
Your data including personal data from our contact form will be transmitted to us via our own mail server for processing your request, processed and stored by us. This data will not be collected or forwarded without your consent. Without this data we cannot process your request.
By using our contact form, you confirm that you are not a child, i.e. that you have reached the age of 14 in Austria, or that you have the consent of your legal representatives.
The data processing is based on the legal provisions of § 96 para 3 TKG and Art 6 para 1 lit a (consent) DSGVO.
Your rights as a data subject
In order to be able to guarantee you transparency, you are entitled to the following rights, which you can assert as a data subject. Within the meaning of the GDPR, you are a data subject if personal data about you is processed. To assert your rights and if you have any questions, please contact our data protection coordinator:
Right of objection
You have the right to object to the processing of your personal data at any time on grounds pursuant to Art. 6 para. 1 lit. e or f of the DSGVO. This also applies to profiling based on these provisions.
In such a case, your data will no longer be processed by us, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, or the processing is for the purpose of asserting, exercising or defending legal claims.
With reference to direct marketing, you have the right to object at any time to processing for the purposes of such advertising. This also applies to profiling if it is related to direct advertising.
Right of complaint
If you are of the opinion that we are violating Austrian or European data protection law when processing your data, we request that you contact us in order to clarify any issues. Of course, you also have the right to complain to the Austrian data protection authority.