Privacy policy

1. Supervisory Authority for Data Protection

Austrian Data Protection Authority
Barichgasse 40-42
A-1030 Vienna, Austria
Email: dsb@dsb.gv.at
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2. Data Protection Principles

We value your trust and prioritize the secure and transparent handling of your personal data. This privacy policy provides an overview of how your personal data is collected, used, and stored, as well as the rights you have regarding your data.

You decide which personal data you share with us and for what purposes we may process or use it. You may revoke your consent to the processing or use of your data at any time with future effect.

Our data processing complies with the highest technical standards and legal requirements. Employees handling your data are bound by strict confidentiality agreements. Compliance with data protection laws is monitored by our Data Protection Coordinator, who can be contacted directly at hello@uxcon.io.

We strive to make our processes as transparent as possible. Whether you are a long-standing customer or a new prospect, we encourage you to review this policy carefully. If you have any questions, feel free to contact us at any time.
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3. Categories of Personal Data We Process

Personal data refers to any information that can identify or make an individual identifiable. We only process the personal data you provide to us, such as:

  1. Newsletter Registration:
    • Email address
  2. Event Registration:
    • First and last name
    • Company name
    • Position or role within the company
    • Professional email address
    • Country
  3. Additional Data During Events:
    • Photos and video recordings
  4. Contact Form Submissions:
    • Name
    • Email address
    • Message content

Your data will only be used for the purpose for which it was collected, ensuring full transparency at all stages.
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4. How We Use Your Personal Data

We process your personal data to fulfill our role as event organizers and to provide you with relevant information. This includes:

  • Managing event registrations (e.g., creating participant lists, name badges, and event materials).
  • Documenting events through photos and videos, which may be used for public relations purposes.
  • Sending newsletters and marketing materials for event-related promotions.
  • Responding to inquiries submitted via our contact form.

We rely on the following legal bases for processing your data:

  1. Consent: For newsletters and event-related communications (Art. 6(1)(a) GDPR).
  2. Contractual Obligations: For managing registrations and fulfilling event-related services (Art. 6(1)(b) GDPR).
  3. Legal Obligations: For compliance with statutory requirements (Art. 6(1)(c) GDPR).
  4. Legitimate Interests: For purposes such as improving our services and maintaining customer relationships (Art. 6(1)(f) GDPR).
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5. Data Sharing

Your data will only be shared with third parties if:

  • Required for the performance of a contract (e.g., payment processors, event platform providers).
  • Legally mandated.
  • You have provided explicit consent.

We never sell your data or share it with third parties for purposes unrelated to the original collection intent.
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6. Data Retention

We retain your data only as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations. Retention periods include:

  • Contract and transaction data: Retained for 7 years under Austrian Commercial Code (UGB) and Federal Fiscal Code (BAO).
  • Marketing data: Retained until you withdraw your consent.
  • Contact form submissions: Retained for 6 months after resolution of your inquiry.

In cases where legal or contractual obligations do not apply, your data will be deleted upon request or when the purpose for its collection no longer exists.
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7. Data Security

We have implemented advanced technical and organizational measures to protect your data against unauthorized access, loss, or destruction. Data transmissions (e.g., via contact forms) are encrypted, and access is restricted based on a role-authorization system.

Security measures include:

  • Encryption protocols for data transfer.
  • Regular security audits and updates.
  • Physical access controls for servers.
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8. Automated Decision-Making

We do not engage in automated decision-making or profiling.
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9. Your Rights as a Data Subject

Under the GDPR, you have the following rights:

  1. Right to Access: Obtain information about the data we process about you.
  2. Right to Rectification: Request corrections to inaccurate or incomplete data.
  3. Right to Erasure: Request deletion of your data, subject to legal retention requirements.
  4. Right to Restrict Processing: Limit the processing of your data under certain conditions.
  5. Right to Data Portability: Receive your data in a structured, commonly used, and machine-readable format.
  6. Right to Object: Object to data processing based on legitimate interests or for direct marketing purposes.
  7. Right to Lodge a Complaint: File a complaint with the Austrian Data Protection Authority (dsb@dsb.gv.at) if you believe your rights have been violated.

To exercise these rights, contact our Data Protection Coordinator at hello@uxcon.io.
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10. Contact Form

Data provided via our contact form is transmitted securely and used solely to respond to your inquiry. By using the form, you confirm that you are at least 14 years old or have the consent of a legal guardian.

This version ensures consistent numbering using Arabic numerals, aligning it with the Terms and Conditions for a uniform and professional look.

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